Certain, emails and texts are straightforward methods to ship written messages. However there are various occasions when an old school letter works greatest — for authorized issues, as an illustration, or for official notices or private suggestions.
To get probably the most out of these letters, it’s useful to have your personal personalised stationery. It may possibly add an essential contact of professionalism. And with free instruments and templates accessible, you possibly can whip up a customized letterhead design in only a few minutes. Right here’s the way to get began.
Most main word-processing applications embrace a set of predesigned templates for a lot of sorts of paperwork, together with a enterprise letterhead. Search for the “template gallery” in Apple Pages, Google Docs, Microsoft Phrase or one other word-processing app. Some applications could even supply extra templates on-line to obtain in case you don’t just like the default assortment. On-line service like Adobe Spark, Canva and PS Print are different venues for the template strategy to letterhead design.
With a template, you don’t have to get slowed down in format particulars. The sort kinds and primary graphic design are already there, created with generic place-holder info. (You possibly can normally tweak the fonts and colours, although.) So simply change the default textual content with your personal identify, tackle and different info and you’ve got your letterhead.
For those who don’t take care of the look of the templates — or have a selected design in thoughts for a small enterprise or different enterprise — create your personal distinctive letterhead. You possibly can modify an present template, or begin from scratch on a brand new doc and use your app’s format instruments for kind fashion and dimension, coloration and alignment. Be sure you have any particular fonts or graphical components (like a emblem file) you need to use readily available, and remember to proofread your remaining model.
Tastes in graphic design differ, however protecting your chosen typefaces to a minimal (or inside the identical font household with daring and italic variations) makes for a extra cohesive design. For those who want concepts and inspiration, search for an online tutorial on designing a letterhead in Microsoft Word or whichever program you use.
If you didn’t choose a “create new template” option before you started crafting your letterhead, you can save the current file as a template to use over and over for future correspondence. Check your program’s help guide for specific instructions, but Apple’s Pages (for macOS and iOS), Google Docs and Microsoft Word all have guides.
One you have created your letterhead, compose your letter. If you don’t want to use cheap white printer paper, look for thicker, nicer stock at your local stationer or office-supply store. Load your fancy paper in the printer, hit the Print button and scrawl your signature on the finished page. (Or, if you really want to go old school, print out your design and write your letter by hand.)
Need a printed envelope with the recipient’s and your return addresses? Check your app for specific instructions, but Apple Pages, for Mac and iOS, and Microsoft Word can all print envelopes, as can Google Docs with the Envelope add-on for the Chrome browser.
Sure, you can just email your composed document, but it may not look as intended if your recipient doesn’t have the same fonts and graphics files. If you want the look of a printed letter — but also the flexibility of email delivery and easy archiving — save the file as a PDF document instead of printing it.
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If you don’t already have a program or an app to make PDF files from documents, you may not need to get one. On the computer, look for a “Save as PDF” or “Print to PDF” option when you choose the Print command and are asked to select a printer. Recent versions of Android and iOS can also make PDF files from documents right on the mobile device in the Print options.
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